Invoice creation
Line items with quantities, rates and descriptions. Invoice numbers are assigned automatically and never repeat.
ZeroZAI Invoicing
Simple invoicing for the business you're building.
Your work is done. Make getting paid easier. Create professional invoices, keep your clients organized and always know what's paid and what's still owed.
Example invoice
Illustrative
Your Business Name
Your logo, address and contact details
Invoice
INV-0042
Due in 15 days
| Item | Qty | Amount |
|---|---|---|
| Water heater replacement — 50 gal | 1 | $1,250.00 |
| Labor | 3 hrs | $285.00 |
| Disposal of old unit | 1 | $45.00 |
- Subtotal
- $1,580.00
- Tax
- $94.80
- Paid
- −$500.00
- Balance due
- $1,174.80
What you can do today
Your branding
Add your logo, business details and default notes so every invoice looks like it came from you.
Saved clients
Save a customer once and reuse their details on every invoice.
Taxes, discounts and charges
Apply tax, discounts, shipping and additional charges. Totals are calculated for you.
Payment terms and due dates
Set terms like due on receipt or net 15/30, and the due date follows.
PDF invoices
Download a clean, branded PDF of any invoice.
Customer invoice links
Each invoice has a private link your customer can open to view it — no account needed.
Manual and partial payments
Record full or partial payments as they arrive. Status moves to partially paid or paid.
Reports and exports
See what's outstanding and past due, and export reports to Excel or PDF.
Available now
- Invoices, clients, terms and due dates
- Email, private invoice links and PDFs
- Manual and partial payment records
- Outstanding and past-due tracking
- Excel and PDF reports
Not included
- ZeroZAI doesn't process payments — use your own payment link.
- Text message and WhatsApp delivery aren't available.
- Your AI Employee doesn't create or send invoices.
- It isn't a bookkeeping or accounting system.
Questions
Does ZeroZAI collect payments for me?
No. ZeroZAI doesn't process invoice payments. You can include your own payment link (for example from your existing payment provider) on an invoice, and you record payments in ZeroZAI when they arrive.
Can I send invoices to customers?
Yes. You can email an invoice to your customer from ZeroZAI, and every invoice also has a private link and a downloadable PDF you can share however you like.
Can I record a partial payment?
Yes. Record any amount. The invoice shows the remaining balance and is marked partially paid until it's paid in full.
How do I know what's overdue?
Invoices past their due date with a balance remaining are shown as past due, and reports show your outstanding and past-due totals.
Does my AI Employee create invoices?
Not today. Invoicing is a tool you use yourself. Your AI Employee handles calls, leads and supported appointment booking.
Can I send invoices by text message?
Not yet. Text message delivery isn't available. Email, the invoice link and PDF are available now.
Is this full accounting software?
No. ZeroZAI invoicing is for creating invoices and tracking what's paid and owed. It isn't a bookkeeping or accounting system.
Want the full picture? See how invoicing fits with calls and appointments in small business tools, or check pricing.